Property Portfolio Manager

Description

Overview: We are seeking an experienced and proactive Property Manager to oversee the day-to-day management of a portfolio of community schemes, including Bodies Corporate and Homeowners Associations (HOAs).

This role requires a strong balance of administrative, financial, and maintenance coordination skills, as well as the ability to build and maintain relationships with key stakeholders.

Key Responsibilities:

Scheme Administration

Manage the daily operations of assigned community schemes Prepare and distribute meeting notices, agendas, and minutes Ensure compliance with relevant legislation (STSMA, CSOS) Maintain accurate records, registers, and correspondence

Financial & Payments Management

Review monthly financial statements for accuracy Process and authorise supplier payments in line with budgets Follow up on arrear levies and assist with debt collection processes Support the preparation and presentation of annual budgets

Maintenance & Service Provider Coordination

Coordinate maintenance and ensure work is completed to standard and on time Obtain and review quotations, compiling comparisons for approval Monitor contractor performance and service level agreements Ensure adherence to maintenance plans and project timelines

Meetings & Reporting

Attend trustee/director and general meetings (including after-hours when required) Report on operational matters, financials, and ongoing projects

Stakeholder Management

Act as the main point of contact for trustees, owners, and residents Handle queries, complaints, and disputes professionally Build and maintain strong relationships with service providers and stakeholders

Requirements:

Matric (Grade 12) – essential Valid FFC Certificate and registration with the PPRA – essential 2–3 years’ experience as a Property Manager within community schemes / sectional title / HOAs Solid understanding of relevant legislation (STSMA, CSOS) Strong organisational and multitasking abilities Excellent communication (written and verbal) Financial acumen, including budget and statement review Problem-solving and conflict resolution skills Computer literate (MS Office and property management systems) Ability to work independently and under pressure Valid driver’s licence and own reliable transport Willingness to attend after-hours meetings

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.