Legal Receptionist

Description Our client, a well-established organization operating within the legal sector, is seeking to employ an experienced Legal Receptionist based in Port Elizabeth.

Requirements

Matric / Grade 12 (minimum requirement). Relevant administrative or office support qualification (advantageous). Previous experience in a receptionist or administrative role (legal environment advantageous). Excellent communication and interpersonal skills. Strong organisational and multitasking abilities. Professional appearance and demeanor. Ability to supervise and coordinate staff effectively. Proficiency in MS Office (Word, Outlook, Excel) – non-negotiable.

Responsibilities (include but are not limited to): Reception and Front Desk Duties

Greet and welcome clients, visitors, and staff in a professional manner. Answer and direct incoming calls efficiently. Manage the reception area, ensuring it is tidy and presentable at all times. Handle incoming and outgoing mail, deliveries, and couriers. Schedule appointments and manage meeting room bookings. Provide general administrative support to legal staff as required.

Administrative Support

Assist with filing, scanning, and document management. Maintain office supplies and place orders when needed. Support basic data entry and correspondence tasks. Coordinate meeting preparations (refreshments, room setup, etc.).

Facilities and Cleaning Staff Management

Supervise and coordinate the daily activities of two cleaning staff members. Ensure cleaning schedules are followed and standards are consistently maintained. Conduct routine checks to ensure office cleanliness and hygiene standards. Manage cleaning supplies and report maintenance or facility issues. Liaise with management regarding any facility-related requirements.

Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.